Car Fleet Manager — CFM

Reservations, GPS, invoicing.
One dashboard.
Live in a day.

Purpose-built for rent-a-car companies — from the first reservation to the final invoice, all in one place. No IT team, no setup weeks.

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★★★★★ Trusted by rent-a-car operators across Europe
Active Cars
24
↑ 3 this month
Revenue MTD
€18.4k
↑ 12%
Pending Maint.
3
2 overdue
ClientVehicleStatusReturn
M. Johnson BMW X5 Active Apr 26
A. Müller Mercedes C Signed Apr 28
S. Petrov Toyota RAV4 Done Apr 22
GPS Live Tracking
BMW X5 · Skopje, MK · Engine on
Agreement generated
Agreement sent as PDF for signing to client
Invoice created
Invoice sent to client via email
We were managing everything in spreadsheets — reservations, clients, maintenance records. CFM replaced all of it in a single afternoon. GPS tracking, automated agreements, client invoicing — our whole team was up and running the same day.
The Problem

Running a fleet on spreadsheets is costing you money

Manual reservations lead to double-bookings, missed handoffs, and angry clients.

No maintenance visibility means vehicles break down in the field — not in the garage.

Paperwork-heavy agreements slow down handovers and create disputes with no digital trail.

No real-time location data leaves you blind when a vehicle leaves agreed countries or disappears.

The CFM Way

Structured. Automated. Profitable.

1

Up and running from day one

After the onboarding call, your team has live accounts ready to use. If you're migrating data, we handle it in parallel so you're not waiting.

2

Automate the repetitive work

Agreements, invoices, maintenance reminders, and client notifications run on their own. Your team focuses on customers.

3

Grow with data, not guesswork

Business dashboards surface which cars earn most, which clients return, and where your operations can improve.

Everything You Need

Built for the full lifecycle of a rental

Every feature is designed around how rent-a-car businesses actually operate — not around generic fleet management theory.

Reservation Management

Gantt-style availability view, overlap detection, and one-click status transitions. From Created → Signed → In Progress → Finished.

Fleet & Maintenance

Full vehicle profiles with service history, mileage tracking, and automated overdue maintenance alerts sent to responsible employees.

Automated alerts

GPS Live Tracking

Real-time vehicle position synced from your GPS provider. Country-boundary alerts notify you the moment a vehicle exits agreed territory.

Live sync

Agreement & Invoice Generation

Upload your own PDF template, map AcroForm fields, and generate signed agreements on the spot. Every version is logged with a digital fingerprint.

Client & Employee Management

Full client database with document tracking, driver's licenses, and reservation history. Role-based access keeps each employee working within their scope.

Business Analytics

Dashboard showing revenue trends, top clients by country, most active employees, and fleet utilisation — so owners focus effort where it pays.

Owner dashboard

Multi-language UI

English, German, French, Spanish, Italian, and more — switch per user. Every employee works in their preferred language without friction.

Smart Notifications

In-app and email notifications for upcoming reservations, expiring documents, overdue maintenance, and business-wide announcements.

Client-Facing Web Page

We can build a branded booking page for your end-customers, or integrate Car Fleet Manager with your existing website to sync data automatically.

Optional add-on
Quick Setup

Up and running in three steps

Our team handles the heavy lifting — you walk away from the onboarding call with a working system.

1

Onboarding call

We walk through your operations, current tools, and data. You tell us how your business works — we configure CFM around it.

Day 1
2

Setup & migration

If you're starting fresh, your team has live accounts the same day. If you have existing data or need GPS integration, we handle migration and aim to complete it within the first week.

Day 1 — Week 1
3

Go live — fully supported

Fresh setups go live immediately. Migration setups get a second week to verify everything — your team runs real workflows while we monitor and fix any issues. Billing begins only after you confirm you're ready.

Week 2 or sooner
Integrations

Connects to the tools your fleet already uses

Car Fleet Manager is not a closed system. We integrate with your GPS tracking provider, your existing booking website, and custom workflows specific to your operation. If we don't support your tool yet, we build it.

Discuss your integration

GPS Providers

Live position sync, ignition state, mileage, and country alerts.

Your Website

Embed availability search or sync reservations from your booking page.

PDF Templates

Upload your branded contract templates; we fill them automatically.

Email Delivery

Client confirmations, reminders, and digests via your chosen provider.

Custom Integration

Need something specific — accounting software, insurance APIs, government registration systems? We scope and build it as part of your plan.

1 day
Time to first login — no migration needed
5+
Languages supported out of the box
100%
Cloud-based — no servers to maintain
24/7
Platform availability with automated health checks
Pricing

Tailored to your business size

We don't believe in rigid tiers. Every rent-a-car company has different needs — fleet size, team size, integrations required. Let's talk and define a plan that works for you.

Everything included, priced for your scale

from $5 / car / month

Excl. applicable taxes — final price agreed together based on fleet size and integrations.

Whether you manage 5 vehicles or 150, Car Fleet Manager scales with you. Your plan includes onboarding assistance, data migration support, and ongoing updates — no surprise add-ons.

Every plan includes the full feature set — there are no locked tiers or modules. Your rate scales with fleet size, and long-term agreements come with reduced per-car pricing. Custom integrations (GPS providers, accounting systems, booking platforms) are assessed during the demo and scoped into your plan with no surprise costs.

Exact pricing is agreed together — book a call and get a quote for your fleet.

Get a Quote →
Book a Demo

See Car Fleet Manager in action — then try it yourself

We'll walk you through the platform live, using scenarios from your business type. After the call, you get a full demo account to explore at your own pace — free for one week, no commitment.

Live walkthrough of the full platform
1-week demo account — full access, free of charge
Pricing discussion for your fleet size
Data migration assessment at no cost

Your data stays private. We handle your fleet and client records with care — no data is ever shared with third parties or used for advertising. We can comply with the data protection laws applicable in your country (GDPR, PDPA, and equivalents), and we offer automated data-erasure workflows so records are purged after your defined retention period. Privacy Policy

Let's schedule a call

We respond within one business day. No spam, ever.

Request received!

We'll be in touch within one business day to schedule your demo.

FAQ

Common questions

Who is CFM designed for?

CFM is designed for rent-a-car businesses with between 1 and 100 vehicles that are currently running on spreadsheets, paper, or a tool that no longer fits their needs. It is not aimed at large enterprise fleets that already have dedicated IT teams and custom-built systems.

How long does it take to get started?

It depends on your starting point. If you're setting up fresh with no data to migrate, your team can be live on day one — accounts and real access are ready immediately after the onboarding call. If you have existing data or need GPS integration, we target two weeks: the first week for migration and setup, the second week for your team to verify everything works in real conditions. Billing begins only after you confirm you're satisfied.

Can we switch to CFM from another system or spreadsheets?

Yes. The demo includes a no-cost data migration assessment. Existing vehicles, client records, and pricing rules can be imported from spreadsheets or most common fleet tools. Switching does not require starting from scratch.

Is CFM available in languages other than English?

Yes. The interface is available in multiple languages, including English, German, French, Spanish, and Italian, with additional languages available on request. Each employee selects their preferred language independently — no single-language restriction across your team.